5 best business meeting apps

Carting around a big box of files and equipment to meeting after meeting is a thing of the past. As technology gets more advanced, and increasingly sophisticated apps come on to the market, everything you need can be stored on your smartphone or tablet, saving you a lot of time and energy.

From tools that create eye-catching presentations to a smart agenda planner, here are five apps that will help your business meetings run smoothly.

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Haiku Deck (iOS, free)

Presentations don’t have to be dull and boring affairs. This app is a simple but effective way to create and share visually stunning presentations, whether you’re pitching an idea, prepping for your next staff meeting or giving a talk. There are loads of stock images and backgrounds to choose from to bring your projects to life. Once you’ve created your slides you can view and present them on any iPad, iPhone or web browser, which makes it incredibly easy to share them on a projector.

ooVoo (iOS and Android, free)

This video chat and instant messaging service allows you to chat with up to 12 people, saving you on travel costs. Free features include video calls, web video chat, video messaging, instant messaging and file sharing. Ad-free paid for features give you access to video conferencing, phone calls, desktop sharing and bigger file sharing. The video call quality is excellent, and you can also record the sessions to use as webinars.

TripIt Travel Organiser (iOS and Android, free)

Imagine the scenario – you have six meetings planned in two cities in two days and all the information you need is on bits of paper – seemingly hundreds of them. What you could really do with is an app that organises your schedule for you, storing all your travel and accommodation details, and showing you directions and mileage to all your destinations. TripIt is the answer to your prayers. All you have to do is forward your travel confirmation emails to plans@tripit.com and the app will automatically create a detailed daily itinerary for every trip.

Meeting Minder (Android, free)

If you often find your embarrassing ringtone going off in meetings because you’ve forgotten to switch your phone off, this app is perfect for you. Meeting Minder silences your phone automatically when you have an event scheduled in Google Calendar, giving you peace of mind that you won’t be disturbed by the dulcet sounds of Hit Me Baby One More Time in front of important executives.

Agenda Maker (iOS, £1.49 and Android, £1.19)

Creating an agenda for a business meeting is often a tiresome task, but this app is designed to make it a breeze. Simply by dragging and dropping items, you can create a detailed plan for your meeting, and rearrange the schedule if you need to. You can also change the amount of time allocated for each item to ensure your meeting stays on track. The completed agenda can be sent out to everyone who’s attending via email. It can also be sent to anyone who has the Agenda Maker app so they can edit and make changes if necessary.

 

Posted by Julie Tucker

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