Is the future of meeting rooms digital?

We all know that technology has changed a lot of aspects of the working world.

Employees now sit in front of computers or laptops for large parts of the day, while phones and VoIP means people can stay in regular contact without the need for huge amounts of travelling.

Moreover, the bring your own device trend means mobile working can be offered to those in a number of roles. For example, staff can work on the train when travelling to the office. 

The next stage of meetings

Meetings have already came a long way in recent years. For example, Google has made a consistent attempt to improve the quality of its meetings with the introduction of the 50/25 principle. 

It means one hour meetings are shortened to 50 minutes, while 30 minute meetings last for only 25 minutes, with the main premise being that it will improve productivity in the workplace as the shorter get togethers will be better focused, on topic and more attentive. 

The nature of meetings is changing, as video conference calls are becoming increasingly common. This does beg the question, is the future of meetings digital?

Investing in digital presentation systems

Research carried out by Premises and Facility Management, Barco and InAVate has discovered 37.6 per cent of organisations plan to continually invest in digital presentation systems, while 21.7 per cent are looking to make upgrades within the next six months. 

By 2014, 59.3 per cent of respondents expect their meeting rooms to be digitally equipped – this figure rises to 94 per cent by 2020. This demonstrates how strongly companies feel about this issue. Indeed, only 6.5 per cent cannot envisage a time when they use digital equipment.

Getting the right tools for the job

Of course, there is no point in equipping meeting rooms with a host of digital technology if it is not going to be used, or is not even required. In terms of the priorities associated with purchasing equipment, presentation tools came out on top, followed by remote conferencing, audio reproduction, room control and whiteboards. 

Companies need to think about what aspects of their meetings could be improved and see what solutions exist. 

Of course, organisations have a goal in mind when investing in audiovisual (AV) equipment. For 47.2 per cent, it is simply about improving the dynamics of training, while 40.7 per cent are keen to reduce the time wasted on setting up meetings.

Factoring in the remote worker

In the past, people who worked from home simply had to make do with watching a presentation or reading a brief overview in their own time. However, thanks to technological advances, it is easier than ever to make sure they are involved every step of the way. 

With over a quarter of firms questioned confirming they have employees who work remotely once or twice a month, and 27.2 per cent confirming there are people in their organisations who do it almost daily, there is a need for AV technology. 

The &Meetings way

Are you a business in need of meeting rooms that can hold between two and 100 people? If so, &Meetings has the perfect solution for you. Costs are all-inclusive, so firms do not need to worry about incurring additional charges for using the Wi-Fi or TVs. 

With flexible layouts and seating arrangements available, we are able to cater for almost any eventuality. So, whether it's a conference, interview or a training session, we've got everything you need. 


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