Due to modern day innovations, the good old pen and paper are considered as classics when it comes to note taking in meetings; as gadgets – particularly laptops -are now the present-day means of taking down notes.
So, what is the most effective way to record the relevant points in a meeting?
Pen and Paper
- Translates to better retention of information
Writing your notes by hand will give you a better chance of retaining the information that you are manually taking down.
- Keeps you engaged in the meeting
If you are following along with the speaker and actively taking notes, this means you are fully engaged.
- Illustrative thoughts
Notebooks allow more free-form customisation for your note taking, such as underlining and encircling for emphasis.
- Selective note taking
You can choose which information you need to write down and which you would rather disregard.
- Leads to missed information
It’s easy to miss vital information when you are busy catching up with your notes.
- Requires excellent organisational skills
One simple piece of information that falls out of line can completely affect the accuracy of your notes.
- Difficult to read and hand cramps
Quick note taking can lead to illegible writing and hand cramps.
- Quicker note-taking
With solid typing skills, you can blast out notes at a fast pace – which means no information is missed.
- Allows quick searches and more examples at hand
For incomprehensible topics or points of discussion, your best resource is just one click away!
- It is organised
You can have your agenda, the calendar and other resources all neatly organised in one place.
- The power of copy and paste
You can easily copy and paste if you want to do another set of notes or quote something.
- Provides a distraction
With the Internet right at your fingertips, you might be tempted to side track your attentions – e.g. using social media.
- Verbatim note taking
Taking down every single thing you hear can be passive, as you are not absorbing as much information as you can.
- Technical difficulties
Laptops can glitch out at the worst times – leading to lost notes and wasted time and effort.
After carefully evaluating all the pros and cons of each method, a study published by the Association for Psychological Science showed that using laptops is a less effective note taking means, due to shallower mental processing – meaning the traditional pen and paper comes out on top!
For training rooms in London that can contribute to your meeting productivity, contact &Meetings on 0800 073 0499 – we have free notepads and pencils in our venues to aid the note taking process!
Posted by Julie Tucker