How do I book a meeting room?

Booking a meeting room couldn’t be simpler, thanks to today’s technology and streamlined booking processes – but before you go ahead, take into account a few considerations to ensure your event’s success.

The key is to plan your meeting carefully down to the last detail to ensure everything runs smoothly, from the initial inquiry until the moment your final delegate walks out of the door.

What should you consider before booking?
Before booking a meeting room, the key considerations should be the venue’s location, its capacity, whether it’s available on the required date and time, the catering arrangements and extra features, such as wi-fi.

It’s a good idea to choose a venue in a prime city location, near public transport links, so attendees can get to the meeting easily. Providing comfortable and flexible training and meeting rooms, all of &Meetings’ venues are strategically placed.

Next, you will need to find out which venues have a suitable capacity for the number of delegates attending and check whether your chosen meeting room is available for your event. This can be done online in a matter of minutes.

Find out what equipment will be provided. All &Meetings’ venues include free wi-fi as standard, along with wall-mounted TVs for your presentations. If you have any tech requirements above and beyond the norm, please mention them at the time of booking.

It’s then time to decide on the catering arrangements. Decide whether our standard refreshments (unlimited tea, coffee, water and biscuits) will suffice, or whether you prefer an extra catering service such as breakfast, lunch or afternoon tea.

Online or telephone booking?
Online booking is a powerful tool with many benefits. It’s simple to use our online booking service, where you can fill out a contact form and wait for a response.

The beauty of online booking is that we’re always open for business, even outside regular working hours, so you can confirm your interest in booking a venue, whatever the time of day or night. It also means less phone time if you’re busy, as you can log the required information at a time convenient with you.

Browse our portfolio of meeting locations to choose the best venue for your requirements. Once you’ve decided where you wish to meet, click on your desired location from the list provided on our website and take it from there.

If you prefer to phone us to discuss what would be best suited for your requirements, this is a simple contact option too. Some clients prefer voice contact, rather than an online form, to fine-tune their booking arrangements. Either way, &Meetings can assure you of a professional service.

Before booking a room, it’s important to read the &Meetings terms and conditions on our website. This ensures our customers fully understand the terms of the booking.

Flexible venues
Remember, we’re not just here for meetings – we provide flexible venues that would be perfect for conferencing, training sessions, networking and events. We pride ourselves on being able to offer the right facilities for every requirement.

Our venues bring out the best in you, so you can bring out the best in your meeting attendees.

For professional meeting environments, at unbelievably reasonable prices, give &Meetings a call on 0800 073 0499 – you’ll be glad you did!