INFOGRAPHIC: How to choose the ideal meeting room

Choosing the right venue for your meeting can be challenging. Here’s a few pointers…

For a start:

You will need to consider the costs, the number of participants and the actual date of the meeting.

Accessibility:

Keep the meeting location nearby as much as possible. If it has to be held away from home or the office, make sure it is easily accessible. Nearby public transport, accommodation and shops should be taken into consideration.

Facilities:

A meeting room shouldn’t just look the part; it should also be functional. It is best to book a meeting room that is already inclusive of necessary facilities such as WIFI, TV screens and AV equipment to avoid the hassle of bringing your own equipment.

Venue capacity:

As the meeting organiser, you should know how many people are going to attend. Estimate the numbers and then choose a room that will comfortably accommodate everyone.

Seating layout:

Identify the purpose of the meeting – this will help you to decide on the appropriate seating arrangement. For instance, a boardroom layout is advisable if you are going to be brainstorming with the team, while a classroom layout is more suitable for a training seminar.

Budget:

Find the best offers that are within your budget – limit your search to what you can afford. This will allow you to allocate more of the budget on other necessary such as food for participants.

Follow these tips and you should be able to find exactly the right meeting room in London for you.